A private limited company carries obligations whether or not it trades. Accounts must be prepared and audited, a board meeting and an annual general meeting must be held and minuted, financial statements go to the Registrar in AOC-4, the annual return in MGT-7, and every director completes KYC. Penalties for these run per day and, unlike tax penalties, they attach to the directors personally as well as to the company.
Who needs this
- Every private limited company, active or dormant
- Companies that have not filed for a year or more and want to regularise
- Directors who have been marked disqualified and need the position restored
Documents required
This is the usual list. Depending on your state and your specific facts, an authority may ask for more — we tell you at the scope stage rather than midway through.
- Books of account for the financial year
- Bank statements and reconciliations
- Details of loans, deposits and related-party transactions
- Register of members, directors and charges
- Previous year's filed financial statements and returns
How we handle it
1. Books and audit
Accounts are finalised and coordinated with the statutory auditor. Where no auditor has been appointed, that gap is closed first.
2. Meetings and minutes
Board meetings and the annual general meeting are convened with proper notice, and minutes are drawn and kept as company law requires.
3. ROC filings
AOC-4 with financial statements and MGT-7 with the annual return are filed against their due dates, along with DIR-3 KYC for each director.
4. Registers and calendar
Statutory registers are updated and you receive the following year's calendar with each date named.
Fees and timeline
Additional fees for late ROC filing accrue per day and are not capped in the way tax late fees are. A company two years behind can owe more in penalty than in professional fees for a decade of clean compliance.
We quote after a short conversation rather than publishing a single number, because the honest answer depends on your state, your turnover and your category. Call +91 98999 00300 or send the details through the enquiry form.
Common questions
The company has not traded at all. Do we still file?
Yes. A dormant company files nil returns. If you do not intend to trade again, striking off is usually cheaper than years of nil compliance — we can advise on which is right.
What is director disqualification?
A director of a company that fails to file financial statements or annual returns for three consecutive years can be disqualified from holding office in any company. Restoration is possible but takes a formal process.
Can we still file for earlier years?
Yes, with additional fees. It is almost always better to regularise than to leave the default running.
This page is general information, not advice on your facts. Rules, rates and due dates change. Government fees are payable to the concerned authority and are separate from our professional fees.